Job Summary

Key Responsibilities

• Partner with IT stakeholders, project managers, Finance, Accounts Payable, Sourcing, Legal, and suppliers to clarify business requirements, validate quotes, confirm cost centers or project coding, resolve invoice issues, and support timely conversion from request to approved order.
• Create, submit, track, and administer purchase requisitions and purchase orders for IT spend in accordance with corporate purchasing procedures, sourcing requirements, approval workflows, budget availability, and limits of authority.
• Maintain visibility to open purchase orders, committed spend, renewal schedules, expiring services, blocked or aged invoices, supplier billing issues, and purchasing risks that could disrupt IT services or supplier relationships.
• Support software and subscription purchasing by validating license counts, renewal terms, contract references, compliance requirements, stakeholder approvals, and financial treatment before orders are submitted or renewed.
• Process spend activity and vendor invoices promptly to avoid supplier or service interruptions; investigate and remediate invoice inaccuracies, missing invoices, payment blocks, supplier billing concerns, or purchase order matching issues.
• Collect, consolidate, and submit monthly expense forecasts for IT operating and project spend.
• Generate spending reports with analysis of variances versus forecast, plan, prior year, or committed spend.
• Support monthly and quarterly close activities, including accrual preparation, validation of expense timing, cross-charges, financial allocations, and reconciliation of technology spend to appropriate cost centers, projects, or functions.
• Support annual financial planning and budgeting by gathering requirements from IT stakeholders, comparing requirements to prior year spend and active supplier commitments, and preparing recommendations for leadership review.
• Partner with stakeholders and project managers to monitor capital spend, validate in-service dates, support capitalization decisions, track capital appropriation documentation, and complete formal project close-out procedures.
• Provide administrative oversight of IT supplier contracts, leases, maintenance agreements, services agreements, software subscriptions, equipment purchases, and renewal documentation while monitoring key dates, required approvals, financial commitments, and service continuity risks.
• Support telecommunications/network expense management by reviewing service inventory, billing accuracy, usage trends, vendor installations, wireless services, circuit or carrier charges, and opportunities for cost optimization or consolidation.
• Provide clear status reporting to IT leadership and stakeholders on order pipeline, forecast impact, open commitments, blocked invoices, upcoming renewals, contract risks, budget variances, and recommended actions.

Skills & Qualifications

• Bachelor’s degree in Finance, Accounting, Supply Chain, Business Administration, Information Technology, or a related field, or equivalent work experience.
• 5+ years of experience in financial planning, forecasting, purchasing administration, supplier invoice management, contract administration, budgeting, or financial analysis; experience supporting an IT organization is strongly preferred.
• Experience serving as a buyer, purchasing analyst, procurement coordinator, financial analyst, contract administrator, or similar role supporting IT services, software, subscriptions, IT equipment, infrastructure, telecommunications, or technology-related supplier spend.
• Proficiency with SAP ERP or similar enterprise purchasing and finance platforms, including purchase requisitions, purchase orders, invoice support, reporting, financial analysis, and transaction tracking.
• Advanced working knowledge of Microsoft Excel and Microsoft Office, with ability to analyze spend data, build forecasts, reconcile variances, prepare reports, and communicate findings clearly.
• Practical experience with IT Service Management platforms including the ability to interpret service, demand, change, asset, or project data to support financial analysis and purchasing prioritization.
• Working knowledge of IT services, infrastructure, software licensing, subscriptions, telecommunications, hardware, supplier relationships, and common IT operating terminology.
• Strong understanding of accounting principles, expense management, capitalization, accruals, cost center allocations, purchase commitments, invoice processing, P&L and balance sheet impacts, and financial controls related to technology spend.
• Ability to operate effectively in a highly matrixed, global, culturally diverse environment with virtual teams, time zone differences, and changing priorities.

Work Conditions

• Potential travel up to 5% domestically or internationally, based on business, project, supplier, or site support needs.
• Due to team structure, virtual meeting formats, time zone differences, supplier schedules, and project demands, extended work hours may be required.

Equal Opportunity Employer

OCF is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.